RECEPTIONIST / ADMINISTRATIVE ASSISTANT
| Company: | Proship Entertainment |
| City: | Montreal, Quebec |
| Industry: | Arts/Entertainment/Publishing |
| Date: | 16 Mar `08 |
| Employment: | Full-Time |
| View all jobs posted by Proship Entertainment > | |
The Receptionist and Administrative Assistant report to the Vice President, Finance and Administration. This position is central to our organization, responsible for the reception processes and supports all of the administrative and reporting requirements. Seize this opportunity to join the company while it enters an exciting worldwide expansion phase.
THE FUNCTION
Responsibilities include but are not limited to the following:
- Responsible for all reception processes, this position is the first point of contact for candidates, clients and suppliers delivering an unmatched customer experience. Answering and transferring phone calls, greeting walk-in customers, responding to general email, distributing faxes, making photocopies, sending mail and filing. Responsible for inventory of office supplies.
- Assists the Vice President, Finance and Administration and the CEO, supports the operations with bookkeeping, invoicing, market research, data entry and reporting requirements.
- Responsible for correspondence with the clients and candidates regarding submissions, reimbursements and invoices.
- Responsible for maintaining all shared office space in order: reception, mailroom, conference room, and employee’s lounge, kitchen and rehearsal studio. Ensuring the presentation and comfort of the office at all times with the support of the staff.
Requirements
THE CANDIDATE
The ideal candidate must have a positive and energizing personality with excellent social skills. Key traits include strong interpersonal skills and an ability to communicate verbally and in writing in both English and French. We are looking for someone who works well under pressure, extremely resourceful, highly responsible and dependable, proactive, self-motivated and organized. A team player that is highly motivated and excellent at multi-tasking.
- Secretarial, accounting and/or business diploma is an asset
- Computer literate (Microsoft Office)
- Minimum typing speed of 40wpm
- Accounting experience is an asset
Contact
Please note that only selected candidates will be contacted. Kindly email your resume as follows: dthibault@proship.com
