Senior Compensation & Benefits Specialist
| Company: | Not Available |
| City: | Mississauga, Ontario |
| Industry: | Human Resources |
| Date: | 30 Dec `08 |
| Employment: | Full-Time |
| View all jobs posted by Not Available > | |
Responsible for the areas of Compensation, Benefits, HRIS, Absenteeism, Budgets and Headcount within the Human Resources department with oversight from the Director, Human Resources. Supervision of 2 HR staff – the HRIS coordinator and the Compensation, Benefits & HRIS Analyst.
Responsible for managing the administration of company benefits including group insurance benefits, group RRSP/DPSP, Employee Share Purchase Plan, Stock Option Plan. Participate in the negotiating of the various benefits contract with the insurance companies. Managing Compensation Updating and maintaining HRIS database. Responsible for the financial reporting of salaries & wages as well as budget information to the finance department. Manage, administer & maintain internal and external (WW) headcount – Daily, weekly & monthly reports, plus frequent audits to ensure accuracy
Essential Duties and Responsibilities:
Compensation 45%
With the support of the Compensation, Benefits & HRIS analyst, and with oversight from the Director, Human resources:
• Manage all aspects of the annual Salary Planning process from roll out to completion. Includes all pre-work (market data review, recommendations for annual budget), development of guidelines/deadlines, training of Managers as required, review of all submissions, analysis and summation for the Executive team.
• Compensation Recommendations to HR Staff and Management for New Hires, Internal Promotions, Job change and/or evaluations, equity reviews, market competitiveness within company policies and guidelines.
• Manage Bonus Programs including maintenance of all Bonus plans, recommendations on aligning bonus plans with company objectives, recommending target bonus/commission data for all employees. Review of all bonus payments to ensure accuracy when compared to objectives and target $$. Submission of monthly bonus accruals to Finance.
• Manage Quarterly and Annual Payroll Budget submissions to Finance with detailed analysis to ensure accurate payroll and headcount projections.
• Manage and maintain Job descriptions and Job Evaluation process, using the HAY system to evaluate new or revised jobs within the organization. Support and advise management on creating job descriptions for employees.
• Conduct and participate in Compensation Market Surveys to ensure external equity and competitiveness of all jobs within Tech Data Canada. Perform ad-hoc surveys and analysis as required. Make recommendations to Director, HR based on any deviations from Market data.
• Responsible for generation of all letters associated with Internal Changes including letters of Promotion, Transfer, bonus changes or any other type of change to an employee’s Job and/or compensation
• Manage the company’s Salary Band/Ranges information and make recommendations on annual movement.
• Primary liaison with Tech Data Head office Compensation team, and participation in cross-country/global objectives as required
Benefits 30%
With the support of the Compensation, Benefits & HRIS analyst, and with oversight from the Director, Human resources:
• Manage the company benefits databases with Great West Life and BC Medical ensuring that they are accurately maintained for all information i.e. additions, termination, changes to coverage, salary changes, employee premiums etc.
• Manage and ensure timely payment of all monthly statements, billings and reconciliations.
• Manage and market to employees the company’s Employee Assistance Program, including quarterly statements/billings, maintain provider information, make recommendations on programs/seminars which may benefit employees
• Primary liaison with Tech Data’s benefits Broker and leverage of their expertise.
• Educate all employees/management of Benefits policies and plans.
• Participate in and make recommendations during the annual Benefits contract renewal
• Be the expert/go-to person for all employees regarding Benefits queries, questions or concerns.
• Manage the company’s internal intranet site with respect to Benefits information. Ensure timely updates/changes made to the system as required.
HRIS & Absenteeism 10%
With the support of the HRIS coordinator, and with oversight from the Director, Human resources:
• Manage the integrity of the company’s HRIS system (SAP) by auditing all employee information changes/entries.
• Provide recommendations on enhancements and optimization of SAP HRIS database to maximize benefit to the Human Resources department and the organization.
• Ensure regular audits of SAP with external Information systems (ADP, Kronos, Xnet) to confirm uniformity across all databases.
• Ensure correct calculations and updates of all employees vacation, sick and personal days, and correct entry into the system. Guidance on calculation and payout of days as required
Headcount & Miscellaneous Reporting/Analysis: 15%
• Responsible for all Headcount reports within Tech Data Canada – Daily report, Weekly report for Executives (EMR), Month-end reports for Finance and Head office (headcount and productivity), quarterly reports for Finance budgeting
• Quarterly Board of Directors’ Report
• Ad-hoc statistical and analytical reports as required
Knowledge, Skills, and/or Abilities Required:
Educational level: University Degree,
Specialties/Major Subjects: Compensation & Benefits
Type of work experience: 5-7 years working in Benefits & compensation
Other related experiences: Full exposure to Human Resources functions
Additional skills: Excellent verbal and written communication skills
Excellent knowledge of MS Office Products and SAP an asset
Very strong analytical skills
Time Management and Prioritization
Responsible for managing the administration of company benefits including group insurance benefits, group RRSP/DPSP, Employee Share Purchase Plan, Stock Option Plan. Participate in the negotiating of the various benefits contract with the insurance companies. Managing Compensation Updating and maintaining HRIS database. Responsible for the financial reporting of salaries & wages as well as budget information to the finance department. Manage, administer & maintain internal and external (WW) headcount – Daily, weekly & monthly reports, plus frequent audits to ensure accuracy
Essential Duties and Responsibilities:
Compensation 45%
With the support of the Compensation, Benefits & HRIS analyst, and with oversight from the Director, Human resources:
• Manage all aspects of the annual Salary Planning process from roll out to completion. Includes all pre-work (market data review, recommendations for annual budget), development of guidelines/deadlines, training of Managers as required, review of all submissions, analysis and summation for the Executive team.
• Compensation Recommendations to HR Staff and Management for New Hires, Internal Promotions, Job change and/or evaluations, equity reviews, market competitiveness within company policies and guidelines.
• Manage Bonus Programs including maintenance of all Bonus plans, recommendations on aligning bonus plans with company objectives, recommending target bonus/commission data for all employees. Review of all bonus payments to ensure accuracy when compared to objectives and target $$. Submission of monthly bonus accruals to Finance.
• Manage Quarterly and Annual Payroll Budget submissions to Finance with detailed analysis to ensure accurate payroll and headcount projections.
• Manage and maintain Job descriptions and Job Evaluation process, using the HAY system to evaluate new or revised jobs within the organization. Support and advise management on creating job descriptions for employees.
• Conduct and participate in Compensation Market Surveys to ensure external equity and competitiveness of all jobs within Tech Data Canada. Perform ad-hoc surveys and analysis as required. Make recommendations to Director, HR based on any deviations from Market data.
• Responsible for generation of all letters associated with Internal Changes including letters of Promotion, Transfer, bonus changes or any other type of change to an employee’s Job and/or compensation
• Manage the company’s Salary Band/Ranges information and make recommendations on annual movement.
• Primary liaison with Tech Data Head office Compensation team, and participation in cross-country/global objectives as required
Benefits 30%
With the support of the Compensation, Benefits & HRIS analyst, and with oversight from the Director, Human resources:
• Manage the company benefits databases with Great West Life and BC Medical ensuring that they are accurately maintained for all information i.e. additions, termination, changes to coverage, salary changes, employee premiums etc.
• Manage and ensure timely payment of all monthly statements, billings and reconciliations.
• Manage and market to employees the company’s Employee Assistance Program, including quarterly statements/billings, maintain provider information, make recommendations on programs/seminars which may benefit employees
• Primary liaison with Tech Data’s benefits Broker and leverage of their expertise.
• Educate all employees/management of Benefits policies and plans.
• Participate in and make recommendations during the annual Benefits contract renewal
• Be the expert/go-to person for all employees regarding Benefits queries, questions or concerns.
• Manage the company’s internal intranet site with respect to Benefits information. Ensure timely updates/changes made to the system as required.
HRIS & Absenteeism 10%
With the support of the HRIS coordinator, and with oversight from the Director, Human resources:
• Manage the integrity of the company’s HRIS system (SAP) by auditing all employee information changes/entries.
• Provide recommendations on enhancements and optimization of SAP HRIS database to maximize benefit to the Human Resources department and the organization.
• Ensure regular audits of SAP with external Information systems (ADP, Kronos, Xnet) to confirm uniformity across all databases.
• Ensure correct calculations and updates of all employees vacation, sick and personal days, and correct entry into the system. Guidance on calculation and payout of days as required
Headcount & Miscellaneous Reporting/Analysis: 15%
• Responsible for all Headcount reports within Tech Data Canada – Daily report, Weekly report for Executives (EMR), Month-end reports for Finance and Head office (headcount and productivity), quarterly reports for Finance budgeting
• Quarterly Board of Directors’ Report
• Ad-hoc statistical and analytical reports as required
Knowledge, Skills, and/or Abilities Required:
Educational level: University Degree,
Specialties/Major Subjects: Compensation & Benefits
Type of work experience: 5-7 years working in Benefits & compensation
Other related experiences: Full exposure to Human Resources functions
Additional skills: Excellent verbal and written communication skills
Excellent knowledge of MS Office Products and SAP an asset
Very strong analytical skills
Time Management and Prioritization
